The MITRE Corporation Administrative Assistant in McLean, Virginia
MITRE people are committed to tackling our nation's toughest challenges. We are a not-for-profit corporation chartered to work for the public interest, without commercial conflicts to influence what we do. The R&D centers we operate for the government create lasting impact in fields as diverse as cybersecurity, healthcare, aviation, defense, and enterprise transformation. We're making a difference every day—Solving problems for a safer world.
MITRE’s Cognitive Science & Artificial Intelligence Department, in the Information Technology Tech Center, seeks an Administrative Assistant to serve as primary administrative support to the department management team.
The successful candidate will be responsible for providing department-level administrative support duties. He/She will interact with department management and technical staff, other Administrative Assistants, MITRE managers and leaders. The position requires an individual who is comfortable managing a broad range of administrative duties.
Key functions include:
Schedule and organize meetings
Maintain department leadership calendars
Attend meetings and conferences when required, and provide set-up assistance for teleconferences and VTCs
Set up and maintain departmental files and records
Coordinate phone coverage and accurately relay messages for division leadership when needed
Track and purchase items
Reconcile the department MITRE Purchase Card monthly
Track, manage, and coordinate department management approval for several department budget line items
Coordinate admin coverage for the division Tech Director and division departments when needed
Provide administrative support to other MITRE organizations as needed and appropriate
Work closely with the division admin team to promote a smooth-running and high-quality division administrative team
Must be able to obtain and maintain a US Department of Defense clearance
The position requires an individual who is collaborative, friendly, and approachable.
Strong work tenure: Five years of experience supporting senior management;
AA or BA with five years of related experience.
Specific skills include:
Highly proficient in the Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook), and SharePoint
Willingness and ability to learn new technologies and processes quickly
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong oral and written communication skills
Ability to work effectively and tactfully with colleagues at every level of the organization
Demonstrated ability to maintain confidential/sensitive information
A strong teamwork ethos, maturity, initiative, and dependability
Demonstrated ability to anticipate needs and respond proactively
Demonstrated ability to be extremely effective independently requiring little to no supervision
Job Office/Site Administration
Primary Location United States-Virginia-McLean
This requisition requires a clearance of Secret
Travel Yes, 10 % of the Time
Job Posting Aug 2, 2018, 6:33:03 PM
Req ID: 00050857